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HCL Connections Ideas Portal

Welcome to the HCL Connections Product Ideas Lab! The place where you can submit product ideas and enhancement request. We encourage you to participate by voting on, commenting on, and creating new ideas. All new ideas will be evaluated by the HCL Product Management & Engineering teams, and the next steps will be communicated. While not all submitted ideas will be executed upon, community feedback will play a key role in influencing which ideas are and when they will be implemented.

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Status No Plans to Implement
Categories 03. Files
Created by Guest
Created on Apr 11, 2019

Share community file with other communities

Today, you can share a file only with multiple communities if you store it in your personal files. Besides other limitations of this approach (e.g. you cannot add a shared file into a community folder), the major problem is that this file is lost if the user leaves the company and gets inactivated/deleted.

You could add a copy of a file to each community, which makes it hard to keep it updated in all places.

Request by customer is to also allow sharing of community files with other communities. This could reduce information silos and storage footprint as the file is not going to be uploaded multiple times. Sharing should be even possible from a restricted community with other public communities. In some cases a file in a restricted community can be publicly available and shared with others.

"Share by link" does not fully cover this use case:

1. It is not visible who the file is shared with.

2. The "shared" file is not listed in the other community library.

3. Sharing is discontinued as soon as the share link is removed.

  • Attach files
  • Admin
    Adam Gartenberg
    Jan 21, 2021

    While we can see the use case for this, the difficulty in handling Community and personal permissions makes this something we are unlikely to add to Connections.

  • Guest
    Jun 29, 2019

    Since 6.0 CR4 you can share files by an additional link.  Still this would result into a link (bookmark) without a preview. Maybe the design team can consider to have file symbolic links and a preview for these files in other places such as other community or even in personal file repositories.